Note: This is the 2012–2013 edition of the eCalendar. Update the year in your browser's URL bar for the most recent version of this page, or click here to jump to the newest eCalendar.
Graduation
In order to graduate, you must complete faculty and program requirements. It is your responsibility to meet all faculty and program requirements before graduation.
At the time of graduation from an undergraduate degree, you must be in Satisfactory Standing with a minimum CGPA of 2.00.
Revision, June 2012. Start of revision.
You should contact your adviser (Music students should contact the Senior Student Adviser; graduate students should contact their department) early in the graduating year to make sure you will meet your program requirements by graduation time. For contact information on advisers, see www.mcgill.ca/students/advising/advisordirectory.
Minimum Residency Requirement
The total number of º«¹úÂãÎè credits required to graduate is known as the minimum residency requirement. You must successfully complete a minimum of 60 º«¹úÂãÎè credits in order to obtain a º«¹úÂãÎè undergraduate degree. Some programs have specific requirements on the type of credits that must be completed at º«¹úÂãÎè. For example, two-thirds of all program requirements must be completed at º«¹úÂãÎè. For specific information refer to your faculty section of this publication.
Students completing a second undergraduate degree at º«¹úÂãÎè must successfully complete a minimum of 60 º«¹úÂãÎè credits to obtain their degree. You should check with your Faculty adviser for any conditions applicable to the º«¹úÂãÎè credits required toward your degree.
Graduate students should refer to Programs, Courses and University Regulations > Faculties & Schools > Graduate > Program Requirements for information on minimum residency requirements for graduate programs.
Revision, June 2012. End of revision.
Note for Continuing Studies: Minimum Residency Requirement (Continuing Studies):
- You must successfully complete a minimum of 21 º«¹úÂãÎè credits (excluding pre-requisites and co-requisites) in order to obtain a º«¹úÂãÎè undergraduate certificate. For specific information refer to your department section of this publication.
- Students completing a second undergraduate certificate at º«¹úÂãÎè must successfully complete a minimum of 21 º«¹úÂãÎè credits (excluding prerequisites and corequisites) in order to obtain their certificate. You should check with your adviser for any conditions applicable to the º«¹úÂãÎè credits required toward your certificate.
Programs, Courses and University Regulations—2012-2013 (last updated Nov. 22, 2012) (disclaimer)
Apply to Graduate
Apply to Graduate
Most undergraduate students and non-thesis graduate students (master's, certificates, diplomas) must use Minerva (www.mcgill.ca/minerva) to apply to graduate (go to Student Records > Apply for Graduation for Your Primary Curriculum). It is your responsibility to inform º«¹úÂãÎè of your intention to graduate. You need a minimum residency requirement of 60 credits at º«¹úÂãÎè to qualify for a º«¹úÂãÎè undergraduate degree. For more information, see Graduation. The minimum CGPA required to graduate is 2.00, and you must be in Satisfactory Standing.
The Application for Graduation is available on Minerva when you register for your final year (e.g., U3 or U4), except if you are in the Faculty of Medicine or Faculty of Dentistry, where you are automatically flagged for graduation in your final year. For more information on how to apply on Minerva, go to www.mcgill.ca/students/graduation/applying.
Once you apply to graduate, you are authorizing the University to include your name in the Convocation program. If you want your name to be omitted from this publication you must send an email to Enrolment Services at studentrecords [at] mcgill.ca by March 15 for Spring convocation, and September 15 for Fall convocation.
Deadlines:
Deadlines:
- Fall term graduation (courses completed in December; transcript will indicate "Degree Granted" in February; Spring convocation): You must apply on Minerva by the end of November.
- Winter term graduation (courses completed in April; transcript will indicate "Degree Granted" in May; Spring convocation): You must apply on Minerva by the end of February.
- Summer term graduation (courses completed by August; transcript will indicate "Degree Granted" in October; Fall convocation): You must apply on Minerva by the end of March.
If you miss one of these deadlines, contact your Faculty Student Affairs Office immediately.
Note for the Faculties of Arts and Science (including B.A. & Sc.): Requests are made at Service Point (3415 McTavish Street). However, it is important that you also see a Faculty adviser in Dawson Hall to talk about your options and the effects that your request may have on your studies. For more information, see www.mcgill.ca/students/advising.
Note for Continuing Studies: The minimum residency requirement of 60 credits does not apply to the School of Continuing Studies certificates and diplomas.
Revision, July 2012. Start of revision.
Note for Graduate and Postdoctoral Studies: If you miss one of these deadlines, you must follow the procedures at www.mcgill.ca/gps/students/graduating. The Application for Graduation is available on Minerva for students in non-thesis programs who have registered for their final year. To ensure that you have met the requirements for graduation, you should refer to Program Requirements > Master's Degrees, found under each faculty's Graduate section in the Programs, Courses and University Regulations publication at www.mcgill.ca/study.
Revision, July 2012. End of revision.
Programs, Courses and University Regulations—2012-2013 (last updated Nov. 22, 2012) (disclaimer)
Graduation Approval Query
Graduation Approval Query
As a graduating student, you can view the status of your graduation record on Minerva (www.mcgill.ca/minerva) during the Faculty review and approval process (go to Student Records > Graduation Approval Query). The Graduation Approval Query form becomes available to graduating students approximately three to four weeks before the Degree Granted notation is updated on their records.
If you have met all requirements for graduation, your student record on Minerva will display the Degree Granted notation at the appropriate time:
- Late February, for Fall term graduation (Convocation in Spring)
- Late May, for Winter term graduation (Convocation in Spring)
- Late October, for Summer term graduation (Convocation in Fall)
See www.mcgill.ca/students/graduation/convocation for information regarding convocation ceremonies.
Programs, Courses and University Regulations—2012-2013 (last updated Nov. 22, 2012) (disclaimer)
Replacing a Diploma
Replacing a Diploma
Required Documents
Required Documents
Replacing a lost diploma
You must provide a sworn affidavit from a notary, lawyer, or commissioner of oaths certifying that your original diploma was lost. The affidavit should include your full name, address, phone number, and date of birth, as well as your degree and the year it was granted. You must clearly state your reason for requesting a replacement.
Replacing a damaged diploma or modifying your name
You must provide your original diploma. For name changes, enclose a photocopy of your of birth certificate, change of name certificate, marriage certificate, proof of divorce, or other legal documents that support your name change, corrections, additions, or deletions. Also include a letter listing your full name, student number, address, phone number, and date of birth. You must state your reason for requesting a replacement diploma, and clearly indicate any changes you want made.
Making Your Request
Making your request
Revision, December 2012. Start of revision.
There are two ways to submit a request:
- Mail a written request to Service Point, along with the required supporting documents, and a certified cheque or money order in the amount of CAD$90 payable to º«¹úÂãÎè.
- Come to Service Point in person with the required documents. You can pay the replacement fee of CAD$90 via debit card. If you choose this option, please allow for appropriate delays in diploma printing and mailing time.
Note: Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.
Revision, December 2012. End of revision.
Certified Copies and Translations
Certified Copies and Translations
Enrolment Services will certify and translate copies of your diploma at no charge. To make a request, assemble the documents below and either apply in person at Service Point or submit your request by mail or email (servicepoint [at] mcgill.ca). For mail/email requests, please allow at least 5–7 working days of processing time plus appropriate mailing time.
Note: º«¹úÂãÎè provides only one original diploma per student.
Requesting certified copies of your diploma
º«¹úÂãÎè can provide you with certified copies of your diploma as required; simply provide us with, or attach to your email:
- a photocopy of your original diploma on 8.5" x 11" paper in landscape mode, making certain to reduce it so that all seals and signatures are visible;
- for mail/email requests: a cover letter* bearing your signature, full name, student number (if available), address, phone number, and number of copies required.
* If originating from a º«¹úÂãÎè email account, a cover letter is not required.
Requesting a translation of your diploma
º«¹úÂãÎè can provide you with certified English or French translations of your diploma, as required.
For mail/email requests, please provide us with, or attach to your email:
- a cover letter* bearing your signature, full name, student number (if available), address, phone number, the degree to be translated, and number of copies required.
* If originating from a º«¹úÂãÎè email account, a cover letter is not required.
Programs, Courses and University Regulations—2012-2013 (last updated Dec. 4, 2012) (disclaimer)
Dean's Honour List
Dean's Honour List
Only graduate students who have completed their program within the University’s time limitation for their program are considered for the Dean’s Honour List designation.
The criteria for inclusion in the Dean's Honour List is as follows:
- Master's Thesis Candidates:
- Truly outstanding student recommended by the department.
Programs, Courses and University Regulations—2012-2013 (last updated Nov. 22, 2012) (disclaimer)
Programs, Courses and University Regulations—2012-2013 (last updated Nov. 22, 2012) (disclaimer)